X2 HR Administrators (YES Programme ) 12 Months Contract
Listing reference: medip_000882
Listing status: Under Review
Apply by: 12 February 2024
Position summary
Industry: Pharmaceutical Sector
Job category: HR Administration
Location: Pretoria
Contract: Fixed Term Contract
Remuneration: Stipend Transport Allowance
EE position: Yes
Introduction
Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Gezina, Pretoria. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and or line managers. The HRA supports the HRBP and Group at large with HR administrative and coordinative functions.
Job description
PRINCIPAL DUTIES AND RESPONSIBILITIES
Administration
- Issue work confirmations (internal / external) timeously
- Filing of employee information in the personnel files within agreed timelines as per SOP
- Create new employee files and liaise with employee / HRBP / line-manager on outstanding document
- Labelling and Index of new employee files as per SOP
- Telephone pincodes administration (new requests / updates / terminations) within agreed timelines as per SOP
- Eco Time administration (new employees / updates / terminations) within agreed timelines as per SOP
- Prepare induction packs within agreed timelines as per SOP
- Order stationary for the HR Department within agreed timelines as per SOP
- Assist QA with HR Audit preparation / during the audit as per SOP
Customer Service
- Good Collaboration with colleagues and management
- Handle queries (payroll and admin) and resolve / provide feedback within agreed timelines
- Assist with Eco-Time enquiries / requests within agreed timelines
- Adaptability and problem-solving capabilities: 100% query resolution
- Assist with recruitment functions within agreed timelines as per SOP
- Ability to identify and escalate problems through relevant channels
- Maintain good relationships toward department and the Group at large
- Willingness to work overtime
- Self-initiative and willingness to constantly exceed expectations
- Self-motivated
- Maintain good housekeeping standards
- Conflict management and appropriate levels of discipline maintained
Output
- Accuracy: Adhere to timelines as per SOP’s
- Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
- Accuracy: Prepare Induction Packs accurately within agreed timelines
- Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
- Accuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting, documents attached within agreed timelines as per SOP
- Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
- Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP
- Accuracy: File documents in personnel files within agreed timelines as per SOP
- Ability to prioritize work to achieve the required daily outcomes
- Optimisation of working hours
- Good Time Management: Outcome driven and deadline orientated
Minimum requirements
QUALIFICATIONS:
- National Diploma Human Resource Management or equivalent (NQF level 6) is a definite requirement for this position
EXPERIENCE:
- No Experiance
- Computer Literacy
TRAINING OFFERED:
- Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOP’s)
COMPETENCIES
(KEY BEHAVIOUR AREA)COMPETENCIES
(KEY BEHAVIOUR AREA)- Excellent Interpersonal and communication skills;
- Strong written and verbal language skills;
- Strong administrative and data capturing skills;
- Deadline orientated and able to work under pressure;
- Effective time management;
- Accuracy and attention to detail;
- Passion for HR;
- Effective monitoring and reporting skills.
- Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy
“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”
Closing Statement:
“We are committed to building a team that represents a variety of backgrounds, prospectives and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”
“MediPost Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”